Polite formal reminder

noruga

New Member
Norway. Norwegian.
Hello,
How can I politely send a reminder to a partner organisation to send an audited financial statement that is overdue?
Would this work?

"Dear friends at xx,

Greetings from x, xx. I hope everything is well.
Could you kindly send us the Audited Financial Statement for the xx Programme 2007/2008 at your earliest convenience? Thank you very much. "
 
  • ewie

    Senior Member
    English English
    Hello Noruga. Your message is grammatically fine. It's maybe just a bit too friendly, though. Is this statement thing you're asking for urgent/important? If so, I would try to make the message a bit 'stiffer'.
     

    noruga

    New Member
    Norway. Norwegian.
    Ewie,
    Thanks for your reply!
    Yes, it is both important and urgent, so I think it could be "stiffer", maybe a bit longer too?
    If you have any suggestions it would be greatly appreciated.
     

    Nunty

    Modified
    Hebrew-US English (bilingual)
    I recently had to send out several such letters to contractors and program managers. I used a formula similar to "We have not yet received your [name of report]. Please submit it at the first opportunity" if it was quite overdue. If it is just a little late, I would change the second sentence to something like you present in your opening post.
     

    natkretep

    Moderato con anima (English Only)
    English (Singapore/UK), basic Chinese
    Yes, apart from making it stiffer, it sometimes helps if you explain why the report needs to be in quickly - eg what will be held up.
     

    ewie

    Senior Member
    English English
    Unless you're writing to someone specific who you're on very friendly terms with (and who you think will help you promptly as a result), I would leave out all the greeting bits and just start it:
    Dear Sirs, We are still waiting for your statement [etc.]
     
    < Previous | Next >
    Top